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Receptionist & Document Controll...

El Megharbel Constructio... - Heliopolis, Cairo

Receptionist & Document Controller

El Megharbel Construction - Heliopolis, CairoPosted 2 months ago
93Applicants for2 open positions
  • 33Viewed
  • 18In Consideration
  • 10Not Selected

Job Details

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Job Description

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Receives and issues documents externally and internally according to document distribution matrix
  • Write correspondence memos, letters as needed
  • Assist in the preparation of regularly scheduled reports
  • File documents in physical and digital records
  • Maintain confidentiality of sensitive information and terms of the agreement
  • Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Organize and maintain company archives

Job Requirements

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proven work experience as a Document Controller or Administration or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

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