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Job Description
- Arrange regional visits and coordinate with AMEA's Office Manager/administrators, and local managers the following (Visa Preparations, required permits, flight details, transportation, and hotel reservations, and visit agenda).
- Plan and organize company events and conferences.
- Track the office expenses in accordance to the available weekly budget.
- Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
- Coordinate with department heads to review budgeting needs and department projects.
- Provide daily ad hoc assistance to the Country Manager.
- Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
- Manage and supervise the office representatives who receive orders from vendors or deliver documents to the bank by coordinating with the procurement and financial departments.
- Supervise on the office cleaning staff regarding working hours, materials, quality control, and supplying food and beverages.
Job Requirements
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills ( Arabic & English )
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
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