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Office Manager

Target Recruitment & HR Solutions
Smouha, Alexandria
Posted 1 year ago
112Applicants for1 open position
  • 10Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Arrange regional visits and coordinate with AMEA's Office Manager/administrators, and local managers the following (Visa Preparations, required permits, flight details, transportation, and hotel reservations, and visit agenda).
  • Plan and organize company events and conferences.
  • Track the office expenses in accordance to the available weekly budget.
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
  • Coordinate with department heads to review budgeting needs and department projects.
  • Provide daily ad hoc assistance to the Country Manager.
  • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
  • Manage and supervise the office representatives who receive orders from vendors or deliver documents to the bank by coordinating with the procurement and financial departments.
  • Supervise on the office cleaning staff regarding working hours, materials, quality control, and supplying food and beverages.

Job Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills ( Arabic & English ) 
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

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