Skills And Tools:
- Responsible for all kinds of correspondences (letters, fax, Emails, and Memos)
- Responsible for administrating daily activities of the office
- Receive and deal with telephone calls and deal with general inquiries.
- Provide an efficient typing / word-processing service.
- The development and maintenance of an appropriate filing system follow-up action to be taken from meetings etc…
- Arranging travel and accommodation
- Organizing meetings, minutes, agendas, and travel details for overseas visits
- Liaising with members of staff in other departments and external contacts
- Liaising with HR members in employees’ cars contracts.
- Responsible for the Purchasing department (all kinds of Purchasing, cars for Med. Reps, Office Furniture, Fixed Asset, Office maintenance)
Purchasing Tasks :
- Ensured the purchase of cars to be as per approved company policy, concerning value/model / brand / safety measures as per each grade assigned, and coordinated the process with HR department, and Finance).
- Secure the car purchasing process, for all employees in all divisions immediately after the probation period of each employee.
- Fleet Tasks:
- Responsible for managing all fleet activities (Purchase, insurance , maintenance process)
- Monitoring fleet preventive maintenance, major repairs
- Reviews work orders, assigns tasks to drivers and verifies the quality of work performed.
- Prepares and oversees the fleet maintenance annual budget.
- Responsible for implementing cost control measures.
- Maintains records of all preventive and corrective maintenance performed and assures proper data entry.
- Develops and maintains relations with outside vendors.
- Monitor status of vehicle repairs
- Evaluate vehicles involved in accidents and recommend repair or replacement.
- Accident & Injuries investigations; gather information and prepare accident reports.
- BS Degree.
- 2-5 years of experience in fleet management.
- Excellent command of English.
- Very good user of MS Office.
- Excellent communication skills.
- Multitasking & problem solver.
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