Facility Coordinator

Administrative Tasks:

• Responsible for all kinds of correspondences (letters, fax, Emails, and Memos)
• Responsible for administrating daily activities of the office
• Receive and deal with telephone calls and deal with general inquiries. 
• Provide an efficient typing / word-processing service.
• The development and maintenance of an appropriate filing system follow-up action to be taken from meetings etc… 
• Arranging travel and accommodation
• Organizing meetings, minutes, agendas, and travel details for overseas visits
• Liaising with members of staff in other departments and external contacts
• Liaising with HR members in employees’ cars contracts.
• Responsible for the Purchasing department (all kinds of Purchasing, cars for Med. Reps, Office Furniture, Fixed Asset, Office maintenance)

Purchasing Tasks :

• Ensured the purchase of cars to be as per approved company policy, concerning value/model / brand / safety measures as per each grade assigned, and coordinated the process with HR department, and Finance).
• Secure the car purchasing process, for all employees in all divisions immediately after the probation period of each employee.

• Fleet Tasks:
• Responsible for managing all fleet activities (Purchase, insurance , maintenance process)
• Monitoring fleet preventive maintenance, major repairs
• Reviews work orders, assigns tasks to drivers and verifies the quality of work performed.
• Prepares and oversees the fleet maintenance annual budget.
• Responsible for implementing cost control measures.
• Maintains records of all preventive and corrective maintenance performed and assures proper data entry.
• Develops and maintains relations with outside vendors.
• Monitor status of vehicle repairs
• Evaluate vehicles involved in accidents and recommend repair or replacement.
• Accident & Injuries investigations; gather information and prepare accident reports.