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Facility Coordinator

COLAS RAIL Egypt
Cairo, Egypt

Facility Coordinator

Cairo, EgyptPosted 1 month ago
67Applicants for1 open position
  • 7Viewed
  • 0In Consideration
  • 3Not Selected

Job Details

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Job Description

Administrative Tasks:

  • Responsible for all kinds of correspondences (letters, fax, Emails, and Memos)
  • Responsible for administrating daily activities of the office
  • Receive and deal with telephone calls and deal with general inquiries. 
  • Provide an efficient typing / word-processing service.
  • The development and maintenance of an appropriate filing system follow-up action to be taken from meetings etc… 
  • Arranging travel and accommodation
  • Organizing meetings, minutes, agendas, and travel details for overseas visits
  • Liaising with members of staff in other departments and external contacts
  • Liaising with HR members in employees’ cars contracts.
  • Responsible for the Purchasing department (all kinds of Purchasing, cars for Med. Reps, Office Furniture, Fixed Asset, Office maintenance)

Purchasing Tasks :

  • Ensured the purchase of cars to be as per approved company policy, concerning value/model / brand / safety measures as per each grade assigned, and coordinated the process with HR department, and Finance).
  • Secure the car purchasing process, for all employees in all divisions immediately after the probation period of each employee.

 

  • Fleet Tasks:
  • Responsible for managing all fleet activities (Purchase, insurance , maintenance process)
  • Monitoring fleet preventive maintenance, major repairs
  • Reviews work orders, assigns tasks to drivers and verifies the quality of work performed.
  • Prepares and oversees the fleet maintenance annual budget.
  • Responsible for implementing cost control measures.
  • Maintains records of all preventive and corrective maintenance performed and assures proper data entry.
  • Develops and maintains relations with outside vendors.
  • Monitor status of vehicle repairs
  • Evaluate vehicles involved in accidents and recommend repair or replacement.
  • Accident & Injuries investigations; gather information and prepare accident reports.

 

Job Requirements

  • BS Degree.
  • 2-5 years of experience in fleet management.
  • Excellent command of English.
  • Very good user of MS Office.
  • Excellent communication skills.
  • Multitasking & problem solver.

 

 

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