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Job Description
- Maintains the work structure by updating HR structure, job requirements and job descriptions for all positions.
- Manage administrative employee queries and ensure all issues are logged in the system
- Prepare/update onboarding checklist, guidelines and manage onboarding activities
- Ensure all employee data is maintained/updated in the system
- Ensure all official documents needed for employee profile creation are collected
- Maintain relationships with governmental entities
- Analyze exit interviews outcomes and handle cancellation of work permits and exit permits
- Follow-up on all complaints and grievances resolution ensuring alignment to applicable policies and labor laws
- Review and analyze reports on complaints and grievances
- Handle the daily activities in the company & managing appointments, meetings, events & visitors.
- Prepare the official correspondences, letters, memos & forms.
- Handle and direct phone calls & receive visitors.
- Organize / schedule meetings and appointments and produce the minutes of meetings.
- Maintain and organize the internal contact lists
- Organize and maintain the filing system
- Handle Courier Agents (Documents, Samples, Correspondences, ...).
- Prepare the daily schedule of the company's agents.
- Prepare the company’s presentations.
- Handle the foreign visitors: receiving, preparing the schedule, arrange the accommodation (Hotels, Dinners, Transportation) , …. etc.
- Handle / prepare the conferences & seminars.
Job Requirements
- Professional attitude and appearance.
- Excellent organization, planning, and communication skills.
- Multitasking with time-management skills and ability to prioritize tasks.
- Fluent in English (spoken/written), other languages (German, French or Italian) will be an advantage.
- Excellent Knowledge of MS Office.
- Excellent presentation skills.