Executive Assistant / Office Manager

Completes a broad variety of administrative tasks for the CEO including:

• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected.
• Provide a gatekeeper and gateway role and direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, Departments heads, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately and acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Assist in Public relations and marketing for the company with highest dedication level
• Respond to public inquiries face-to-face or via telephone/email.
• Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain confidentiality of sensitive data.
• Alert manager about cancellation or new meetings.
• Organize the office layout and maintain supplies of stationery and equipment