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Job Description
- Organize and schedule meetings and appointments
- Organize office operations and procedures
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Responsible for creating PowerPoint slides and making presentations
- Manage executives' schedules, calendars and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
- Allocate available resources to enable successful task performance
- Coordinate office staff activities to ensure maximum efficiency
- Design and implement filing systems
- Ensure filing systems are maintained and current
- Establish and monitor procedures for record keeping
- Coordinate schedules, appointments and bookings
- Handle customer inquiries and complaints
Job Requirements
- Bachelor's degree in any related field.
- 2-5 years of experience.
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and priorities work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office especially in excel.
