Direct Buying Operations Senior Specialist

Statement:

At XX , we are focused on development and empowering our Talent. We believe that our Organization’s success is defined by the people working here. Our work culture is defined by the principals of our Success (Results, Integrity, Imagination, Courage and Responsibility) driven by our Employees. 

Our people and their diverse talents define us. We are committed to learning, collaboration, and innovation. Attracting, inspiring, retaining and celebrating our best individuals is the foundation of our success.

PURPOSE OF ROLE:

The Jobholder is responsible for overall management of direct buying of XX vendors, to ensure excellent execution of the XX direct buying operations.

The job holder will provide day-to-day management of his/her vendor goods supply base including supplier performance. He/she is responsible to ensure that goods are delivered as per established KPI.

Responsibilities:

Purchasing:

• Raising and physical placement of orders as per agreed purchasing process on XX system and on the vendor system.
• Entering new part numbers and following part number registration procedures
• Expediting shipments
• Sales order backlog management
• Communicate vendor backlog dates on the system and to PM
• Responsible on imports for short shipments, damages etc. – their escalation and resolution
• MWDP claims with the vendor with coordination with W/H and logistics
• Coordinate with insurers along with logistics manager on short shipments
• Following table of authorization/ approvals for purchasing
• Aware of weekly, monthly, and quarterly deadlines
• GRIR

Objectives:

• 100% of Purchase Order Created on SAP before Placed on Vendor Portal
• 99% of Purchase Order Creation Accuracy
• No GR/IR cases > 60 days are unresolved User RPA to get the GR/IR and get all cases for above 3o days

Logistics:

• Set up logistics for new vendors and coordinate with Logistics teams
• Responsible for freight from the origin to XX  warehouses or customer location if direct ship
• Follow import procedures
• Responsible for landed costs along with Logistics and Finance

Reporting:

• Send timely reporting and monthly reports to maximize rebates
• Monthly GRIR
• Stock report
• Backlog report
• Invoices disputes

Contracts:

• Update contract on file and coordinate with vendor and PM to renegotiate if applicable
• Maintaining latest & signed contract in vendor contract file
• Maintaining summary sheet
• Any other duty deemed necessary by the Purchasing Manager