CEO Personal Assistant

• Regularly updates CEO on organization chart modifications for the Corporations.
• Answers all in-coming calls.
• Types up all contracts for clients and brief them with the CEO.
• Handles confidential material at the highest level.
• Experience in dealing with private air lines for group trips, global visits and is able to process and follow up on visa/passport requirements.
• Daily review, coordination and anticipation of CEO’s tasks, calendar, as well as confirm appointments, meetings and travel.
• Screens incoming visitors, phone calls, communication directed to CEO for relevance, prioritization and importance.
• Screens CEO’s mail from outside and within organization.
• Assist with completing deadlines, creating documents, assignments, gathering reports, information and initiate communication on behalf of CEO.
• Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provides executive and administrative support to CEO
• Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitors and respond to incoming communications (including complaints) to CEO’s office including; Phone calls, emails and walk ins, ensuring correct department distribution. 
• Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes of meeting, communicating meeting reminders, confirming venues and arranging refreshments.
• Structure calendar of MB events.
• Arrange Central Office and Senior leadership events.