CEO Assistant

Job Purpose

• To convert administrative burden to a launching pad that boosts up all other functions.

Job Scope

• All non-technical responsibilities and duties.

Job Responsibilities

• Perform an array of administrative tasks (manage calendars, keep updated records and files, research topics, Create presentations, letters, documents, applications, proposals, and other management-level reports, etc.)
• Take exceptional notes and minutes, meeting follow-ups, interface with internal and external stakeholders, and go above and beyond to do whatever can help us focus on what we need to do.
• Analyze and improve office processes and policies to ensure that the office operates smoothly and safeguard business info privacy and confidentiality.
• Greet and welcome guests and keep the front desk tidy and presentable with all necessary material (pens, forms, paper, etc.)
• Moderate social media pages.

Job Duties

• Follow up with the MD office and Performe ad-hoc administrative duties.
• Arrange interviews and recruitment tests and onboard new team members.
• Monitor office supplies and place orders when necessary and handle Monthly Office Supplies purchases requests.
• Check, sort, forward emails, and Prepare outgoing mail by drafting correspondence, securing parcels, etc.
• Monitor and track the project’s progress, handle any issues that arise, and create and maintain comprehensive project documentation, plans, and reports.
• Develop comprehensive reports on ongoing projects and submit summary reports to management monthly.

Job Authorities

• Access to all necessary information to fulfill job responsibilities and duties.
• Draft and propose new methods and procedures to improve productivity.
• Schedule technical tests and interviews independently.

Job details

• You will receive a confirmation message on WhatsApp then the location & time of the exam, make sure your CV includes your WhatsApp No.
• Working hours are from 10:00 am to 6:00 pm, six days weekly and Friday is off.
• Candidates will undergo a comprehension English Language exam before the personal interview.
• The successful candidate will sign a confidentiality agreement besides the job contract.
• No dress code for candidates.
• Salary is set after the evaluation cycle is completed based on; total experience, English language proficiency, and soft skills.