Provide support to the Chairman in delivering overall strategic objectives.
Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman.
Work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
Provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required. Screen incoming telephone calls; direct them appropriately. Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
Coordinate departmental reports and documentation for the Board of meetings and other meetings with outside partners.
Coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
Conduct research/ analysis as directed by the Chairman.
Produce reports for the Chairman as and when required.
Follow up on action points from meetings on behalf of the Chairman.
Provide administrative support to the Chairman in the follow up and completion of departmental work plans.
Provide administrative support to the Chairman in implementing organizational projects and programs.
Provide administrative support to the Chairman in the leadership and management of the organization.
Provide administrative services to field offices such as responding to queries, issuing memos and following up on Chairman requests.
Other Responsibilities :
Comply with all policies, procedures, legal and regulatory requirements.
The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs. and safety at work policy.
Respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.
Any other duties commensurate with the accountabilities of the job role.
15 to 20 years
Work experience as a secretary or administrative assistant.
Working in team.
Excellent English language.
Very Good with ( Excel - windows - Internet ).
Presentable, pleasant, tactful, proactive, dynamic are main traits.
Reliable. Degree in business administration or relative field.