Executive Secretary

• Provide support to the Chairman in delivering overall strategic objectives.
• Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman.
• Work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
• Provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required. Screen incoming telephone calls; direct them appropriately. Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
• Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• Coordinate departmental reports and documentation for the Board of meetings and other meetings with outside partners.
• Coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
• Conduct research/ analysis as directed by the Chairman.
• Produce reports for the Chairman as and when required.
• Follow up on action points from meetings on behalf of the Chairman.
• Provide administrative support to the Chairman in the follow up and completion of departmental work plans.
• Provide administrative support to the Chairman in implementing organizational projects and programs.
• Provide administrative support to the Chairman in the leadership and management of the organization.
• Provide administrative services to field offices such as responding to queries, issuing memos and following up on Chairman requests.

Other Responsibilities :

• Comply with all policies, procedures, legal and regulatory requirements.
• The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.  and safety at work policy.
• Respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.
• Any other duties commensurate with the accountabilities of the job role.