Executive Secretary

Confidential Company 6th Of October, Giza

50
Applicants for
1 open position
8
Viewed
Experience Needed:
15 to 20 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Education Level:
Bachelor's Degree
Vacancies:
1 open position
Job Categories:
About the Job
  • Provide support to the Chairman in delivering overall strategic objectives.
  • Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman.
  • Work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
  • Provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required. Screen incoming telephone calls; direct them appropriately. Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
  • Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
  • Coordinate departmental reports and documentation for the Board of meetings and other meetings with outside partners.
  • Coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
  • Conduct research/ analysis as directed by the Chairman.
  • Produce reports for the Chairman as and when required.
  • Follow up on action points from meetings on behalf of the Chairman.
  • Provide administrative support to the Chairman in the follow up and completion of departmental work plans.
  • Provide administrative support to the Chairman in implementing organizational projects and programs.
  • Provide administrative support to the Chairman in the leadership and management of the organization.
  • Provide administrative services to field offices such as responding to queries, issuing memos and following up on Chairman requests.

Other Responsibilities :

  • Comply with all policies, procedures, legal and regulatory requirements.
  • The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.  and safety at work policy.
  • Respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.
  • Any other duties commensurate with the accountabilities of the job role.
Job Requirements
  • Work experience as a secretary or administrative assistant.
  • Working in team.
  • Excellent English language.
  • Very Good with ( Excel - windows - Internet ).
  • Presentable, pleasant, tactful, proactive, dynamic are main traits.
  • Reliable. Degree in business administration or relative field.
  • Excellent organization skills.
  • Excellent communication skills.
  • Age From 38 to 45.
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