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Job Description
Working alongside the CEO, the candidate will be supporting with the day-to-day running of the business with administrative and secretarial work.
- From project managing, organizing diaries, keeping notes and scheduling meetings to setting up conferences and assisting with travel trips.
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing databases and filing systems.
- Implementing and maintaining procedures / administrative systems.
- Liaising with staff, suppliers and clients.
- Supports the Manager to make the best use of his time by being proactive in dealing with secretarial and administrative activities.
- Organizing, prioritizing and maintaining diaries and making appointments including the capturing of routine appointments
- Ensuring all necessary information communicated with all concerned parties
- Follow up with different departments and communicating with not only with internal parties but also with external parties.
- Carrying out specific projects and research to help the director take decisions.
- Create and follow up with the yearly calendar plan for each department, making sure that it is well organized and well assigned.
Job Requirements
- Ability to analyze large data sets and to develop comprehensive reports.