Job Details
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Job Description
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organizing meetings, appointments and calendar of managers
- Booking and arranging travel, transport and accommodation
- Organizing events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Managing office boys, support staff, supplies and other administrative-related issues of the office
- Devising/maintaining office systems, including data management and filing
- Meeting and greeting visitors at all levels of seniority
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations
- Organizing and attending meetings and ensuring the manager is well prepared for meetings
- Following up and paying bills related to offices and certain personal tasks of the family office
- Handling various inquiries related to multiple lines of business
- Taking part in HR efforts across company
Job Requirements
- Flexibility and adaptability
- Written and Verbal Fluency in English, French and Arabic
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Discretion and trustworthiness: you will often be party of confidential information
- Communication skills
- Proven work experience as a personal assistant/ Office Manager
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Presentability in acting as the face of the company
