Job Details
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Job Description
- Manages the daily calendar for line manager and coordinates scheduled appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Ensures workers are aware of company policies and procedures.
- Arranges for company events by arranging for facilities and caterer, announcement and invitations within the assigned budget.
- Prepares event’s agenda and arranges for minutes and documentation.Maintains and establishes an updated filing system and database.
- Prepares confidential correspondence and reports.
- Follow reservations for hotels and tickets for Airlines, … etc
- Arranges detailed travel plans and routes and gathers needed for travel-related meetings.
- Organizes and maintains contracts, records, and other essential documents
Job Requirements
Education/Training:
- Possession of a bachelor’s degree in related field.
Previous Experience:
- 3 - 5 years of professional experience in similar position.
Job Requirements:
Knowledge of:
- Administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Electronic equipment, and computer hardware and software, including applications and programming.
- Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Skills:
- Active listening, giving full attention to what other people are saying.
- Communicating effectively in writing as appropriate for the needs of the audience.
- Reading comprehension, understanding written sentences and paragraphs in work related documents.
- Time management.
- Coordination & adjusting actions in relation to others' actions.
- Being aware of others' reactions and understanding why they react as they do.
- Talking to others to convey information effectively.
- Active learning, understanding the implications of new information for both current and future problem-solving and decision-making.
- Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
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