Receptionist

Femex Egypt - Sheraton, Cairo

16
Applicants for
1 open position
10
Seen
5
Shortlisted
2
Rejected
Experience Needed:
2 to 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
2,500 to 3,000 EGP per month
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
Gender:
Females Preferred
About the Job

Communication:

  • Presents a professional welcoming to all visitors, staff, etc.– by phone or Face to Face.
  • Responsible for receiving company calls and directing it to the right member.
  • Receives all communications from the company, including e-mail, phone, fax and postal mail, and transfers it to the correct departments.
  • Responsible for sending memos and reminders to all Departments.
  • Receives the outgoing mail, shipping and receiving of packages and maintains mailing or contacts lists. (Aramex, DHL, Etc…)
  • Responsible for Dealing with company’s mobile operator.
  • Maintains high service level - Collects users request and handling problems, updates vendor offers catalog to best serve company users.

Administration:

  • Responsible for Reserving hotels and airlines tickets some time you will be requested to go out-door for reservation.
  • Receive, Compare and manage hotels, flights ticketing.
  • Responsible for scheduling and planning guests visit.
  • Coordinates guests program, transportation, welcoming and pick up the visitors from the Airport etc...
  • Responsible for Compile reports, controlling the company filling system.
  • Reponisble for collecting office Stationary requests, Cleaning check-up and buffet supplies.
  • Receives employee’s requests, Categorizes and manages the office needs.
  • Responsible for facilitating the company meetings.
  • Place-lighting, Coordination, Hygiene, Tools and follow up.
  • Responsible for summarizing the brands training materials using MS Excel and PowerPoint...Etc.). (If you asked For)

Personal Assistance:

  • Responsible for coordinating the CEO and Department’s schedules and the personal insistency needed.
  • Provides dynamic assistance to the CEO and the company Members.
  • Organizing and chairing meetings with staff, this may include typing the agenda and taking minutes;
  • Arranging travel, visas, accommodation, and occasionally, traveling.
  • Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager;
  • Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain the confidentiality of sensitive data.
  • Alert manager about cancellation or new meetings.
  • Organize the office layout and maintain supplies of stationery and equipment
  • Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
  • Respond to public inquiries face-to-face or via telephone/email. The preparation of notices of meetings and agenda papers; minute taking. Copying, collection and archiving of all necessary supporting papers.
  • Maintenance of Trust filing systems in both electronic and hard copy
  • Receiving of visitors and arranging hospitality.
Job Roles: Administration
Job Requirements
  • Multi-tasking.
  • Well Organized.
  • Attention to details.
  • Curiosity and Research Ability
  • Attention to Detail with a Great Sense of Urgency
  • Common Sense Thinking
  • Active Listening Skills
  • Strong Communications Skills
  • Time Management Skills

Required Skills

  • Excellent English language
  • Ability to meet deadlines
  • High Flexibility
  • Work under pressure
  • Communications Skills
  • Adaptability
  • Good interpersonal skills
  • Ability to multitask
  • Organizational skills
  • Very good MS knowledge (Word, PowerPoint, Excel, MAC User)
  • Problem Solving Skills
  • Formal Dress Code

Personal Requirements

  • Efficient
  • Fast Learner
  • Discrete
  • Self-motivated
  • Organized
  • Proactive
  • A good communicator
  • Business Etiquette knowledge
About this Company

Femex For Import was established in 2009. It's is the official exclusive franchisee of Ermenegildo Zegna in Egypt operating a flagship store in Cairo and Bally operating a boutique in Cairo. In June 2013 Femex launched its first multi-brand store over 540 Sqm in Cairo most... (More)

See all Careers and Jobs at Femex Egypt
Similar Jobs
Admin Assistant / Receptionist
Confidential Company - Cairo
Office Manager - Admin Assistant
Confidential Company - Cairo
Administration Coordinator New
Confidential Company - Cairo
See other new jobs >>
Hiring?
Signup for an employer account and Post your Jobs!