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Office Manager

New Cairo, Cairo
Posted 2 months ago
208Applicants for1 open position
  • 125Viewed
  • 29In Consideration
  • 2Not Selected
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Job Details

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Job Description

  • Managing organizational and administrative tasks -- Office meeting arrangements -- Minutes of meetings -- doing research and creating vivid presentations and graphics by using PowerPoint, Excel, other MS office tools (e.g. Regional Dashboard) -- Receptionist tasks -- Physical and electronic filing
  • Travel and events: Focal point for all travel (inbound and outbound) -- check and approve airline ticket and hotel prizes (includes change of service provider if prices are too high) -- oversee the visa situation for all countries in our region -- support implementation of new systems for processing travel costs (e.g. Concur) -- plan, execute and moderate / take part in events.
  • Contract Management: responsible for renewal and filing of all external contracts (insurances, rent, printer, auditors and consultants, custom clearance agents, warehouses, transporters, etc.) -- negotiate contracts for companies providing temporary workers as well as Recruitment firms)
  • IT responsible of the office: Plan, order and follow up on Company smart phones and laptops - support users when linking devices to El Reefy  network and governmental E-payments - be the main contact for company service providers and vendors
  • Manage 3rd party employees: coordinate daily schedules of the Office Messenger, the Office boy and the cleaning services
  • Additional function: In emergency cases replacement for Customer Service, Logistics, Accounting and Regulatory / Government Relations as well as support for Business Managers in certain projects / assignments

Job Requirements

  • Females Only
  • University degree is a must, major preferably in Business Administration, Economics, Accounting or similar
  • Minimum of 5 years’ experience in a similar position
  • Very good English (spoken and written) must.
  • Very good MS Office skills (PowerPoint, Word, Excel
  • Has ease and creativity to produce smart PP graphics
  • Very good computer & Email must, plus ERP system is an advantage.
  • Experience in Supply Chain Management and Logistics is an advantage, but not a must
  • Good interpersonal and time management skills.
  • Excellent communication, negotiation and relationship-building skills.
  • Organizational skills.
  • Problem solving skills.
  • Leadership and the ability to make things happen.
  • Attention to details.

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