Executive Secretary

ZORD -
Riyadh, Saudi ArabiaPosted 2 years ago

82Applicants for1 open position

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The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff

Responsibilities:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirecting them when appropriate
Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Ensure all assigned administrative duties are carried on timely and efficiently.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Help shipping department for preparing labels for product shipment
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

Excellent verbal and written communication skills.
At least 3 years experience in office management
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.