Executive Secretary

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, Staff meetings, conferences etc.
• Attend meetings and keep minutes
• Daily record keeping and filing of documents.
• Create and organize information, and generate reference tools for easy use.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersi
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.