Administrative Assistant
Doha, QatarPosted 2 months ago57People have clicked1 open position
Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Administrative Assistant Role:
- Attending calls and assisting customers in their queries.
- Leading the visitors and guests to the meeting room as informed.
- Receiving and sending documents to concern division and vice versa.
- Prepare reservation label for meeting rooms as requested.
- Responsible in ordering office and pantry supplies, monitor stock level and availability at all times
- Looking after the office and coordinating with contractors for any damage/issues arise inside the office.
- Maintain records and monitor the division legal documents (CR, TL & Computer ID) valid at all times. Inform PRO for any document that requires renewal.
- Focal person and responsible to follow up, monitor and maintain tracker for Division Supply/Lease/Services Agreement for review, validation and approval from Division Heads to Legal as per Approval Hierarchy procedure. Using Apps4 Legal portal.
- Responsible in preparing PR/PO for Division Expense items in the system from receiving, scanning, uploading and issuance of PO.
- Checking the whereabout and reply on clarifications/queries to proceed with the approval as per the route
- Maintain scanned copies and records of Quotation, Invoices and PO's for reference and sharing to the concern team for payment process.
- Provide and reply on the queries from APSS and Division finance regarding Invoice and PO's submitted.
- Preparing Memo for all the documents for Chairman's office signature.
Job Requirements
Skills
Bachelor Degree in any discipline.
With minimum 2 years work experienced in cross functional corporate environment within GCC exposure.
Knowledge in MS Excel, MS Word, Power PointExcellent organization and time management skills
Functional knowledge of reporting skills and interpersonal skills.
Strong written and verbal communication skills
Ability to prioritize tasks and multi-task effectively.
Attention to detail and accuracy
Problem-solving skills and ability to maintain confidentialityKnowledge of office management systems and proceduresCustomer service-oriented mindset and ability to work well in a team