Administrative Assistant, Riyadh

Description The Role We are seeking a highly organized and detail-oriented administrative assistant to join our legal services team in Riyadh. As an administrative assistant, you will play a key role in supporting our legal professionals and ensuring the smooth day-to-day operations of our firm. Your attention to detail, strong communication skills, and ability to multi-task will be essential in this fast-paced environment.Responsibilities Scanning, photocopying and printing documents; Collating document folders, indexing and labelling; Keep track of original documents; Updating client/contact database on InterAction; Adding activity reports to InterAction in relation the case handlers business development activities; Submitting expenses each month; Matter file opening and changes using Intapp; Generating temporary matter numbers and linking to matter number once received; Creating first draft Letter of Engagement from the firm's template; Archiving files; Submitting external vendor invoices for authorisation (using internal forms) and liaising with Finance to request payments; Amending narrative on billing guides; Sending invoices to clients via email and arranging delivery of the hard copies (where necessary); Assisting Business Development department with specific client events; Assisting secretaries with document amendments on ad-hoc basis; Providing ad-hoc cover for reception; Requirements Proven experience as an administrative assistant in a legal environment Strong organisational and time-management skills Excellent written and verbal communication skills Proficient in Microsoft Office Suite Attention to detail and ability to prioritize tasks Ability to work independently and collaboratively in a team Excellent interpersonal skills and professional demeanor Familiarity with legal terminology and processes Ability to handle confidential information with integrity Strong problem-solving and decision-making skills Flexibility to adapt to changing priorities and deadlines High level of professionalism and discretion Bachelor's degree in business administration or a related field (preferred) Clyde & Co, MEA In terms of our Middle East foot print, our more than 40 partners and 150 legal professionals work from four offices located in the region's major commercial hubs, enabling us to support our clients across the full spectrum of their corporate and commercial needs throughout the GCC (Gulf Cooperation Council) and wider Levant.In Africa, Clyde & Co is one of the largest international law firms operating on the continent, with over 120 lawyers helping clients to enter and operate in Africa.We have been active in the region for over 20 years, advising on complex multi-jurisdictional transactions that include some of the continent's largest infrastructure and energy projects.About The FirmClyde & Co is a leading global law firm, with 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people in over 60 offices and associated offices worldwide.We specialise in the sectors that underpin global trade and commercial activity, namely: energy, marine, insurance, transport, construction, trade and commodities. We are globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world.We are committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of our communities and clients, using our legal skills to support our communities through pro bono work, volunteering and charitable partnerships, and minimising the impact