Board & Committees Affairs Specialist

JOB DESCRIPTIONROLE PURPOSEThe role holder is responsible to provide administrative support to the Chairman and the Board of Directors., preparing all Board agendas and materials necessary for in-person Board meetings, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.ROLES & RESPONSIBILITIESOperationalOversee the meeting(s) timelines, prepare and distribute meeting notification, correspondence, plan, and materials, as well as subsequent updates or changes.Ensure proper creation of presentations, reports for the Chair, and other materials for the board members.Collects / consolidates input from various stakeholders across SGS and prepares and presents ad-hoc and periodic reports, as requested by the management.Translate, when and as necessary, in the other working language, the synthesis and reports drafted.Draft policies, procedure and programs for Board meetings and ensure getting alignment and approval by the management.Participate in preparatory meeting with other departments for organizing high-level seminars, conferences, meetings and other events.Follow up and track on any annual conflict of interest disclosure and create report for Board of Directors and Governance review.Regularly reviews and updates important corporate documents such as Procedures Committee Reports, Annual Meeting drafts etc.Conduct post meeting evaluation, including data analysis and report generation of the managements review.Proposes improvements and updates of the meetings procedure to ensure that they are efficient, effective and in compliance with regulatory requirements.Communicate regularly with Board Members and other internal stakeholders across SGS to resolve any relevant inquiries and, if needed, escalate outstanding issues to the line manager.Support and Handle board budget to ensure the Board travel expenses have been transferred on the required due date.ensure all the travel arrangements and other logistics activities requirements by the Chairman and Board Members by tracking and following up with them for the hall journey to ensure there attending hassle free.Monitor board budget sheets/documents and ensure data accuracy.JOB REQUIREMENTSQUALIFICATIONSMinimum Education RequiredMinimum of a Bachelor's degree in a relevant field is required (i.e. Business Administration, Economics, Engineering)Professional Certifications RequiredNot RequiredEXPERIENCEYears of experienceMinimum of 4 - 6 years of relevant experience.