The HR Representative is reporting to the HRBP Dubai and, in mutual consent, acting as the local HR Admin Representative for daily HR issues and for the local implementation of the global HR policies.The Office Manager is responsible for assisting the General Admin department in the organization of the daily operations within the Dubai office and for advising and assisting the group’s Finance, Legal and MarComs department in the coordination and implementation of any matters with the respective local partners.The position will report into the Human Resources Business Partner Dubai.Responsibilities and authorizationResponsibility and authorization are in accordance with the processes relevant to this position. Responsibilities and authorization at operational level are defined in the processes.General Office Administration tasks in support of the Board / Site Lead, HRBP, Finance, Legal & MarComs:Manage all office requirements.PRO function (process office lease renewals, government FZ (Tecom) & Fujairah licenses, port registrations, customs requirements)UBO and other complianceslocal insurances (ex. workmen’s compensation, property all risks, third party liability, medical insurance)HSE to support Field Coordinator with requirement, docs, …Daily office management tasks including but not limited to:the order of amenitiesthe organization of team activitiesliaise with Paris Finance Department on Accounting & Finance related tasksCheck Expense Notes on compliance with local rulesHR Tasks: be the local HR representative and assist the regional HRBP on any corporate HR items and related reportingabsence & leave managementannual flight ticketsimplementation & follow-up on travel policyapplication & renewal of employee visa.Follow-up on any updates re. the UAE Labor LawFollow-up on the employees’ escalation and requirements related to medical insurance, corporate insurance, office setup, HR and local guidelinesIssuance of employees’ letter, NOC requests,…Assist on new hiresCoordinate hire process with hiring manager and agencies, collecting CVs and share to interviewers.Attend hiring interviews from the perspective of local HR.Schedule interviewsSet up of payroll, insurancesPurchase laptop, mobile, uniformIntro on first dayAssist on PC and mobile reset after leave and set up for newcomers with IM Service deskAssist on resignation/dismissals (exit practicalities & follow up paperwork such as insurance termination procedure)Marketing Assistant Tasks:Support Marketing Team at European Head Office and Sales Team at Dubai Office in organizing events for the region’s customers and SPs (booking conference/hotels, activities, yearly events, marketing materials, goodies, logistics, etc);Organize local small customer workshops/webinars.Check external events to be considered attending in the regionSupport MarComs in e.g. maintaining local websiteFinance:Petty cash handling and monthly petty cash report.Collate, monitor, and request payment of Expense payables including telephone cost allocationMonitor Cheque issuances & security deposit to be reported to accounting.ICV certificationMonitoring and submission of Ministry of Finance compliance such as ESR and other DDA complianceCoordination with local bank / HSBC when neededCoordination of Annual Audit ReportProcurement of IT equipment ordered by employees in Dubai.MIN REQUIREMENTS:English a mustBasic knowledge of Office Admin & HR processes: Government requirements, office lease, visas, insurance, registrations, selection & recruitment, labour law, absence & leave management,…Excellent communication skillsMotivated team playerHigh adaptability to work at new workplaceInternationally orientedHigh commitment and ability to take initiatives; proactiveAble to structure things and make things clear to others;conceptual skillsWilling to personally developWell-organized and meticulousAutonomousEmpathicPersistent and FocusedWe offerTraining Academy for professional and personal developmentEqual opportunities employerCultural diversityAttractive working environment in an international telecommunication companyEmployee social events