Bid Manager

Summary

The Bid Manager (BM) leads the process which creates a client submission or bid or a proposal intended to form the basis of substantive negotiation and agreement.

Role

• The Bid Manager will assemble and lead a virtual bid team to include the relevant product, service pre-sales, sales and other business functions to define, create and deliver winning Bids.

• The Bid Manager is responsible for developing and implementing bid procedures and processes which are fit for purpose for the business’s needs.

The Bid Manager owns the end-to-end bid process, including

Pre-Bid Phase:

1. The Bid Manager will review requirements with stakeholders from Presales, Sales, consulting and Domain expertise according to a defined process set by the Bid manager and collect initial feedback.
2. The bid manager will thereafter reconcile risks, opportunities and resource constraints to communicate a bid / no bid decision.
3. The Bid Manager works with business stakeholders from Sales, Presales and Consulting to define and get buy-in on a bid win strategy.

Bid Preparation Phase:

1. The Bid Manager will define and communicate win themes based on the agreed upon bid rationale and win strategy to all stakeholders
2. The Bid Manager will prepare a customer requirement and ownership responsibility matrix to distribute sections of the bid to the corresponding stakeholders and track progress milestones.
3. The Bid Manager will review submissions made against this matrix to ensure project phasing, implementation approach pricing, contracting, and terms are coherent with the defined win strategy and themes.
4. The Bid Manager will be the single point of contact between SAS and partners if the bid requires external communication.
5. The Bid Manager will consolidate internal submissions, review overall bid for coherency, formatting consistency and generate the draft submission for legal and pricing review.
6. The Bid Manager will govern the overall bid process from ensuring necessary approvals are taken for special terms and conditions, and pricing discounts in alignment with authority ladders. The Bid Manager will maintain a database of special conditions and approvals for every bid.