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Admin Assistant

Vision Valley - Maadi, Cairo

Admin Assistant

Vision Valley - Maadi, CairoPosted 1 month ago
187Applicants for1 open position
  • 29Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

Experience Needed:
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Skills And Tools:

Job Description

  • Answer and direct phone calls
  • Greet and assist visitors to the office
  • Maintain contact lists
  • Provide general support to visitors
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Cover the reception desk 
  • Reply to email, telephone or face to face inquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Coordinate repairs to office equipment
  • Order office supplies
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Manage staff appointments
  • Organize and schedule meetings and appointments
  • Organize travel arrangements for the Managers and the rest of the staff
  • Write letters and emails on behalf of other office staff
  • Submit and reconcile expense reports
  • Take dictation
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Oversee and supervise the work of junior staff

Job Requirements

  • Fluent English
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office

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