Admin Assistant

Vision Valley - Maadi, Cairo

Vision Valley - Maadi, CairoPosted 1 month ago

187Applicants for1 open position

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Answer and direct phone calls
Greet and assist visitors to the office
Maintain contact lists
Provide general support to visitors
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk
Reply to email, telephone or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Coordinate repairs to office equipment
Order office supplies
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Produce and distribute correspondence memos, letters, faxes and forms
Manage staff appointments
Organize and schedule meetings and appointments
Organize travel arrangements for the Managers and the rest of the staff
Write letters and emails on behalf of other office staff
Submit and reconcile expense reports
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Oversee and supervise the work of junior staff