Job Details
Skills And Tools:
Job Description
- Prepare and manage all the filing Index of the distribution & Project Sales Department (files, serial numbers, labels, archive codes, etc.) - both hard and soft copies.
- Send internal memos, as well as technical question letters to clients as needed, after getting approval from direct supervisor.
- Manage the administrative paperwork of all purchasing orders for the department and prepare the registration sheet including day-to-day orders’ details.
- Prepare, review, and develop contracts and proposals outlining pricing information and terms of sale, acting as the link and the coordinator between the Project Sales Department and the customer.
- Work in coordination with the graphic designer to develop a presentation to be used for proposals to clients.
- Gather data on distributors, contractors, and developers (customer overview, actual sales & key stakeholders) to prepare the 'Account Plan' report, on a yearly basis for Egypt and other regional locations.
- Update the “Company Profile” by updating prices, catalogues or links and quality certificates.
- Manage MOM (Minutes of Meeting) on a daily basis and present them to the Chief of Sales & Marketing Officer and the Projects Sales Manager for review.
- Prepare “Monthly Time Sheet” (record all the team visits, annual leave, sick leave, assignment, over time, etc.,) for each engineer in the department and submit to the HR department for their action.
Job Requirements
Bachelor of Business Administration, or relevant field of study is required
3-7 years of relevant work experience is a must
Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography, and transcription, designing forms, and workplace terminology.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Time Management — Managing one's own time and the time of others.
Coordination — Adjusting actions in relation to others' actions.
Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
