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Job Description
This position will be closed on Tuesday, March 19, 2024
This position is for 6 months contract (subject to extension)
Job Summary
The Unit Support Officer is a full-time position based in the Cairo office. S/he will provide administration support to the SD Unit; logistical support for all trainings and workshops for the SD Unit; and data entry support for all project documentation and databases. The ideal candidate is computer savvy and a fast typist with a keen eye for detail. Understanding of data confidentiality principles is compulsory. S/he will report to the Senior Technical Service Delivery (SD) Unit Director.
Primary Responsibilities and Duties
- Provide administrative and secretarial support to SD Unit in handling office correspondence, editing reports, and presentations, photocopying, filing, arranging appointments, and other administrative support functions as assigned.
- Schedule appoints and meetings for the SD Unit, including updating the SD calendar on the google drive to ensure best coordination among SEFPP units.
- Provide support to reporting and other deliverables to ensure they are ready on time.
- Take meeting minutes and circulate notes and/or action items after meetings.
- Provide support to organize the logistics for workshops and training sessions taking place inside and/or outside Cairo, i.e. support preparation of activities checklist and budget, prepare/print materials, support the agenda preparation, reserve required equipment, liaise with the support service unit for travel arrangements; and distribute allowances to participants and ensure required signature and documentation are available.
- Follow-up with employees regarding outstanding advance accounts.
- Receive and review unit team members’ expense reports and ensure that all supported documentation and necessary approvals are available before submission to accounting to process payment.
- Review all vouchers related to meetings, training sessions and workshops before submission to Accounting.
- Ensure that vouchers are photocopied and filed
- Review, document, and photocopy trip reports from all units.
- Translate minor documents from Arabic to English and vice versa.
- Other duties as assigned within the capacity of his/her field of profession.
Job Requirements
- Bachelor degree is required.
- Minimum of 3 years work experience in an administrative/ program support functions with international development entities; additional computer training or certification is an asset.
- Experience with MS Office and data programs
- Familiarity with administrative duties.
- Excellent typing speed and accuracy.
- Excellent knowledge of correct spelling, grammar, and punctuation.
- Highly organized with attention to detail and ability to stay focused on assigned tasks.
- Computer and graphics skills a must (Word, Excel, PowerPoint, other data visualization tools).
- Ability to work independently.
- Ability to work well with a diverse team.
- Written and spoken English and Arabic required.
