Job Details
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Job Description
- Co-ordinate Operations Manager incoming/ outgoing calls.
- Schedule and arrange meeting for Operations Manager as required.
- Co-ordinate and arrange Operations Manager business trips.
- Receive and route all correspondences/ mails etc. through Operations Manager including follow-up as required.
- Organize crew change report and inform field personnel of the day of the following crew
- Follow-up with other division's personnel for any pending plans and/ or commitments.
- Perform Secretarial jobs including but not limited to typing, filing, receive, dispatch and distribute mails, correspondences, faxes etc.
- Prepare Assessment Schedule of division’s employees beginning of each year and follow up the same throughout the year.
- Prepare and submit Assessment Form to Operations Superintendent /Operations Manager 4 to 6 weeks before the anniversary of the respective employee.
- Ensure house-keeping in the Office and maintain proper filing system.
- Co-ordinate and/ or follow-up flow of correspondences, files, reports, mails etc., within MSE offices as well as clients.
- Be courteous and professional in answering clients' calls and queries.
- Assist Operations Manager in preparing of various reports and ensure routine follow-up.
- Maintain copies of training certificates and update employees training record, and do necessary follow up.
- Initiate documents for employees' increment, promotion, transfer, etc.
- Receiving and dispatching of all correspondences, mails etc. to employees of all areas.
- Booking of tickets as well as co-ordination to collect passports/work permits etc.
- Receiving, logging and distribution of Daily Time Sheets.
- Perform such other jobs that may be assigned to you by the Operations Manager from time to time.
Job Requirements
- Bachelor Degree
- Fluent English
- Excellent in MS Excel, Word, Visio
