Admin Assistant

• Greet clients as soon as they arrive and connect them with the appropriate party

 • Answer the phone in a timely manner and direct calls to the correct offices
• Direct visitors to the appropriate person and office
• Complete the required procedures when Guests arrive and leave.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Arrange DHL inbound and outbound shipments.
• Deal with special requests from Guests, and answer their questions about what the company offers.
• Inform other colleagues of visitors’ arrivals or cancellations.
• Copy, file and maintain paper or electronic documents and records
• Handle any extra duties assigned by the top management.