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Job Description
- Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
- Check rooms and furniture to identify needs for repairs or renovations
- Restock office and kitchen supplies
- Design and oversee the schedule for cleaning and disinfecting the building
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Fix minor malfunctions in office equipment
- Coordinate office and parking space allocation
- Keep track of regular and ad-hoc facility expenses
- Conduct market research and compare costs and benefits when evaluating new vendors
- Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
- Research new services and appliances to facilitate operations
- Ensure compliance with health and safety regulations
Job Requirements
- Work experience as a Facilities Coordinator or similar role
- Strong knowledge of facilities management operations
- Familiarity with office equipment and security systems
- Hands-on experience with facilities management software is a plus
- Understanding of safety regulations in offices
- Well-organized
- Sound judgement and the ability to think quickly during emergencies
- BSc in Facility Management or Business Administration is preferred
- Additional certification as a facility manager (CFM) will be a plus
