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Job Description
- Provide comprehensive administrative and organizational support to the CEO, including managing schedules, appointments, and travel arrangements.
- Coordinate and prioritize incoming requests, correspondence, and communications on behalf of the CEO.
- Prepare, review, and edit reports, presentations, and other confidential documents for executive meetings.
- Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and effective communication.
- Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Assist in project management tasks, tracking deadlines, and ensuring deliverables are met.
- Oversee office logistics and administrative processes to ensure smooth daily operations.
- Support the CEO in personal tasks and ad hoc assignments as required.
- Anticipate the needs of the CEO and proactively address potential issues or opportunities.
Job Requirements
- Minimum of 7 years of experience in a similar executive assistant or personal assistant role, preferably supporting C-level executives.
- Proven ability to manage complex calendars, travel arrangements, and high-volume correspondence.
- Exceptional organizational and multitasking skills with a keen attention to detail.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent problem-solving skills and the ability to work independently under pressure.
- Strong interpersonal skills with the ability to build relationships across all levels of the organization.
- Flexibility to adapt to changing priorities and work outside regular office hours when necessary.
- Experience in office management or administrative leadership is highly desirable.
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