Job Details
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Job Description
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, inquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
Job Requirements
- Bachelor Degree in any discipline.
- Minimum 3-4 years of experience in similar role/function.
- Females only.
- Must be presentable.
- Excellent command of English language.
- Excellent written and verbal communication skills.
- Excellent organizational skills and ability to time manage and prioritize.
- Ability to effectively communicate across all levels of the organization.
- Positive attitude and customer service oriented.
- Strong Microsoft Office background.
- The ability to research, digest, analyze and present material clearly and concisely.
- Excellent interpersonal skills.
- Honesty and reliability, attention to detail, flexibility and adaptability to juggle a range of different tasks.
- Discretion and an understanding of confidentiality issues.
