Executive Secretary

Bloom Egypt - Mohandessin, Giza

Applicants for
1 open position
Experience Needed:
1 to 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
Females Only
About the Job

Provide a full secretarial and administrative support service to, Receive customers and visitors to the company and maintain the reception area to ensure that a good initial impression is given.

General Administrative Duties :

  • Prepare periodic reports regarding activities and achievements to be submitted to the MD on monthly basis or when required
  • Assign a coverage person to carry out the responsibilities of the position whenever the need arises such as travel, out of office for personal or business need
  • Perform other duties related to the job as assigned by the Executive Leadership Team.

Technical Duties :

  •  Provide a full secretarial and administrative support service to the executives.
  • Maintain the diary and arrange appointments as necessary.
  • Type reports and routine correspondence from dictation or written sources.
  • Screen and respond to all incoming telephone calls and take action as appropriate.
  • Draft routine correspondence for approval and signature by Bloom Stockholder.
  • Maintain the office filing system and all personnel records.
  • Make all travel arrangements for Bloom executives.
  • Receive all visitors to the company, ensuring that their requirements are promptly dealt with and that they are given a favorable impression of the company.
  • Supervise the collection and delivery of incoming and outgoing mail to ensure that it is promptly delivered to the correct addresses, internally and externally.
  • Maintain the reception area in a tidy manner so that a favorable first impression is given to any visitors.
  • Maintain stocks of brochures, magazines and other information and ensure that these are easily accessible to visitors.
  • Make arrangements for any meetings required by the Managing Director.
  • Undertake projects and research, which might require contact with external agencies, as required by the Managing Director.
  • Operate standard office equipment such as word processor, photocopier etc.
  • Supervise the cleaning services for the building and monitor the work carried out to ensure that it is of the required standard.
  • Supervise the work of administrative support staff to ensure that they provide the administrative services required by the company to the required standards.
  • Carry out routine inspections to ensure that first aid boxes are adequately stocked and that fire extinguishers are correctly maintained.
  • Keep all staff informed of office procedures.
  • Maintain all necessary records to ensure that the office is well maintained, that administrative services are provided as required and that invoices are processed for work carried out.
  • Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
Job Roles: Administration
Job Requirements

Minimum required Education:

  • B.sc in business or a related field ( FEMALE ONLY )

Language Proficiency:

  • Proficiency in the Arabic and English language.
About this Company

Bloom is the first store of its kind in Egypt that combines a multitude of departments and services ranging from:

Health & Wellness: a comprehensive pharmacy providing medicinal and nutritional products and services.

Beauty & Cosmetics: a wide range... (More)

See all Careers and Jobs at Bloom Egypt
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