Administration Manager

Chestnut - Cairo, Egypt

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Experience Needed:
More than 8 years
Career Level:
Manager
Job Type:
Full Time
Salary:
8,000 to 10,000 EGP per month
Languages:
English
Vacancies:
1 open position
About the Job

Job Summary:

The administration manager oversees the administrative services to ensure that the premises is equipped with the supplies and services required to maintain a smooth flow of work on a daily basis.

Responsibilities:

  • Direct, coordinate and plan essential services such as security, maintenance, fleet, cleaning, customs, and food services.
  • Plan the best allocation and utilization of space and resources for the premises.
  • Monitor the facility to ensure that it remains safe, secure, and well maintained.
  • Respond appropriately to emergencies or urgent issues as they arise and deal with their consequences.
  • Supervise and coordinate the work of security and cleaning contractors.
  • Check that the agreed upon work by the staff or contractors has been completed satisfactorily and follow up on any short comings.
  • Maintain up-to-date lists of contractors and pricing arrangements to ensure that the company achieves the most favorable commercial terms.
  • Assess and negotiate the best deals with services’ contractors and suppliers.
  • Determine which transportation provider should be selected and act as the primary contact with the selected provider.
  • Develop an integrated network of transport services to ensure that the best possible use is made of the company’s resources for transport.
  • Assist in the development of the fleet services budget to include a review of the past year’s expenses.
  • Adjust and administer all deals with the providers of staff transportation.
  • Record and maintain licenses and repair/maintenance records of the department’s cars, as well as conduct preventive maintenance checks.
  • Oversee the process of maintenance and repair of the building as well as its electrical system.
  • Supervise food services staff to ensure that they provide high quality services to employees.
  • Plan, organize, direct, control, and evaluate the operations of customs.
  • Resolve complaints regarding services provided by the department staff.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Deal with the corporate lawyer regarding the company’s legal issues, and provide him with any required documents.
  • Oversee the translation of all legal documents from Arabic to English and vice versa.
  • Oversee and coordinate preparations for social activities (Iftar party, trips, book fair, …etc).
  • Establish and maintain effective formal and informal links with relevant government institutions, agencies, and local authorities, including the General Authority for Investment and Free Zones (GAFI).
  • Negotiate the purchase of materials and equipment required by the company, ensuring that they meet the specifications and can be delivered at the desired time at the most favorable prices.
  • Carry out and supervise audits on fixed assets and recommend changes when necessary.
  • Maintain records of mobiles, iPads, and laptops provided to employees as well as monitor their expenses.
Job Roles: Administration
Job Requirements
  • Bachelor’s degree.
  • 8+ years of experience.
  • Facilities management experience.
  • Technical knowledge of building services.
  • Excellent command of written and spoken English.
  • Sound knowledge of health and safety regulations.
About this Company

Chestnut is an education technology aiming to help K-12 students around the globe.

Our vision is to be a leader in digital education and an innovator at the intersection of education, technology, and design.

Our mission is to educate the world. (More)

Industry: Education
See all Careers and Jobs at Chestnut
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