Receptionist / Front Office Admin

Abt Associates Dokki, Giza

45
Applicants for
1 open position
Experience Needed:
4 to 7 years
Career Level:
Manager
Job Type:
Full Time
Salary:
Confidential
Vacancies:
1 open position
Job Categories:
About the Job

SUMMARY

Under the direct supervision of the Director of HR & Administration, the incumbent will mainly handle front desk responsibilities; provide secretarial and administrative support to project staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned by your supervisor.

  • Greet clients and visitors with a positive, helpful attitude.
  • Assist clients in finding their way around the office.
  • Help maintain workplace security by issuing, checking and collecting badges as necessary.
  • Assist with a variety of administrative tasks including copying, faxing, and taking notes.
  • Preparing meet and training rooms.
  • Answer phones in a professional manner, and routing calls as necessary.
  • Assist colleagues with administrative tasks.
  • Answer, forward, and screen phone calls.
  • Provide excellent customer service.
  • Schedule appointments.
  • Send faxes as required.
  • Update and circulate staff telephone & Address Directory on regular basis.
  • Handle the mail Pouch.
  • Supervise drivers and manage project vehicles
  • Supervise office boys & office cleanliness
  • Assist in HR tasks including recruitment, screening, and shortlisting
  • Perform ad-hoc administrative duties.
Job Requirements
  • Batchelor’s degree (B. Sc. or B. A.) in Business or Communications or equivalent plus a minimum of four-year experience in similar field preferably with international companies/organizations.
  • Demonstrated experience in managing drivers and company fleet is a must. 
  • Commanding written and spoken English.
  •  Able to wok under pressure and an efficient multitasker.
  • Tactful, high work ethics, excellent interpersonal communications.
  •  Organized, detail oriented, punctual, proactive, and assertive.
  • Proficiency in using Microsoft Word, Excel, Outlook, and Power Point is a must. 
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