Administrative And Personal Assistant

BARAKA Institute for Integrative Consciousness Garden City, Cairo

226
Applicants for
1 open position
43
Viewed
13
In Consideration
1
Not Selected
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
3,500 to 6,000 EGP per month
Education Level:
Bachelor's Degree
Vacancies:
1 open position
Job Roles:
About the Job

Client relationships and event management:

  • The assistant is responsible for managing relationships with clients. This includes managing appointments (booking, cancellations, and changes) and any other general inquiries about sessions and educational courses.
  • The assistant is the main contact person for clients and needs to build and maintain excellent relationships with them.
  • The assistant is responsible for the management of events offered by the Institute.

Daily cash fund management: 

  • The assistant is responsible for handling the daily cash fund of the Institute.

 Office management responsibilities:

  • The assistant is responsible for the supervision of the Institute’s cleaning and gardening personnel.
  • The assistant is responsible for the Institute’s daily office management.

Outreach and correspondences:

  • The assistant is responsible for managing the Institute’s social media presence and responding to general inquires thereon or via email/phone.
  • The assistant is responsible for announcing the Institute’s events on the designated channels and managing event bookings.

Administrative relationships:

  • The assistant is responsible for filing all invoices for tax purposes and maintaining the relationship with the legal accountant.
  • IT follow up: the assistant is responsible for managing the relationship with the Institute’s IT service provider and ensuring that any occurring issues are speedily handled and reported.

Personal Assistant to the Founder:

  • The assistant acts as a personal assistant for the Institute’s founder. This often includes managing non-work-related inquiries (i.e. managing flight/hotel reservations, purchases of equipment, or other non-work related issues).
Job Requirements
  • University degree in Business Administration or prior experience in a similar post
  • Initial prior experience in administrative positions
  • Excellent command of English in spoken and written
  • Proficient IT skills (i.e. Microsoft Word, PPT, excel, outlook)
  • Excellent organisational skills
  • Excellent time management and communication skills
  • Willingness to learn and develop as required by the nature of the work
  • Basic knowledge of tax system is a plus
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