Job Details
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Job Description
- Receiving and screening calls and communications with the Deputy CEO according to priority.
- Coordinating and arranging meetings, preparing agendas, facilities and taking minutes and resolutions.
- Providing efficient dissemination of information to all departments, in accordance with the Deputy CEO's directions.
- Providing administrative and logistical support to all departments.
- Handling all correspondences for Deputy CEO.
- Helping in handling all logistical arrangements for the top Management's events, travels, and outdoor PR & Marketing activities.
- Formulating procedures for systematic and effective retention, protection, retrieval, transfer and disposal of "Hard" & "Soft" records.
- Ensuring clear communication of information to the Deputy CEO that aids effective decision-making.
- Organizing the department administrative and clerical procedures and services including requisition of supplies.
- Responsible for the tidiness of the Deputy CEO office & the Board room.
- Helping the corporate secretary in all logistical arrangements concerning the Board of Directors meeting starting from preparing agenda, dispatching invitations, typing minutes and dispatching them.
- Responsible for the Chairman's register of decrees.
- Responsible for the Deputy CEO register of decrees.
- Typing, compiling and presenting all periodical reports, statistics and presentations as needed.
- Ensuring continuous self-development to keep up to date with the knowledge needed for effective performance.
- Keeping up to date with company policies, procedures and authority limits that affect the implementation of responsibilities.
- Supporting the department in any other task/project as needed.
Job Requirements
- Excellent organizational, administrational and follow up skills.
- Excellent interpersonal skills.
- Excellent oral and writing communication skills with high customer service orientation.
- Excellent time management skills.
- Cooperative with good teamwork spirit.
- High problem-solving abilities
