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Job Description
- Answering phones and routing calls to the correct person or taking messages.
- Filing and retrieving corporate records, documents, and reports.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming emails and other correspondence.
- Provide general administrative support.
Job Requirements
- Proven experience as an executive assistant or other relevant administrative support experience
- In-depth understanding of the entire MS Office suite.
- Ability to organize a daily workload by affected.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communication skills.
- Multilingual may be preferred or required.
- Desire to be proactive and create a positive experience for others.
