Sales Administrator - Toyota Al Futtaim - Festival City Showroom

Al-Futtaim - Dubai ,United Arab Emirates

94 people have clicked
Experience Needed:
More than 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
About the Job

Back office – Sales Admin:

  • Back Office Process
  • Ensure 100% process is followed in the branch on daily basis as per the SOP
  • Ensure the branch is 100% prepared for anytime audit by the Business process team from Retail Head office
  • Daily Stock Management
  • Ensure all the tagged units are SWAPPED (wherever necessary) on time to assist the sales team in achieving their daily invoicing goal
  • Ensuring all the IBT (Inter branch transfer) units are available on time in the branch for the sales team to meet the daily invoice commitments
  • Ensure and manage to get the VINs allocated in the orders created without VINs with the help of SMT (Retail Stock Management Team)
  • On time goods issue and goods receipt for all the required VINs in SAP
  • Create service notification for units which needs to get the Rustproofing, Diamond Brite etc. from workshop
  • Reports
  • Circulate daily ZEXT_VSRCH SAP report to sales team (sales executives, sales managers & business managers) with the customer name, VINs, Batch#, VIN location
  • Circulate daily IND (invoiced not delivered) & DNI (Delivered not invoiced) reports to sales team (sales executives, sales managers & business managers)
  • Circulate the daily branch units delivered reports to Workshop for 1000kms service appointments
  • Daily Sales Activity
  • Create FD (Financial documents) for the deals finance by panel or nonpanel banks
  • Create PDI notifications daily as per the approvals
  • Create credit (AFM PDC & LPO ) customers orders and send workflow request to branch accountants for the order release by AFSS for daily invoice
  • Create sales invoice’s without mistake (applicable for locations where back office performing multiple role)
About this Company

Al-Futtaim’s family business traces its origins back to the 1930s on the banks of the Dubai Creek, a trailblazer for innovative trading concepts designed to enrich lifestyles.

Today, Al-Futtaim is present in 29 countries, represents over 200 companies spanning the... (More)

See all Careers and Jobs at Al-Futtaim