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Job Description
- Acting as a first point of contact: dealing with correspondence and phone calls
- Carry out daily administrative activities of the Executive office while adhering to company’s policies and procedures
- Typing, compiling and preparing reports, presentations and correspondence
- Implementing and maintaining procedures/administrative systems
- Carry out all filing works hard copes as well electronic copies (soft copies)
- Managing databases and filing systems of company’s documents in GM office.
- Provide secretarial support to the General Manager
- Reminding the manager/executive of important tasks and deadlines
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
- Ensure all communications, particularly relating to owners, guests, project offices are handled promptly and professionally
- Having a strong role in building and maintaining the company culture
- Receive and distribute mail and maintain a separate file for GM’s office
- Ensure outgoing mail is dispatched in a timely manner and maintain the required logs
- Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
- Maintain adequate supplies of office stationary with the coordination of purchasing dept.
- Identify and build internal and external relationships with clients, staff, customers and suppliers
- Organizing events and conferences, if needed and requested by GM
- Any correspondences and copies forwarding must be with approval of GM
- Perform other tasks as assigned by management/ General Manager
Job Requirements
- Proven experience as an executive assistant or other relevant administrative support experience.
- Experience in engineering and accounting is preferred
- In-depth understanding of entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with decision-making skills.
- Professional level verbal and written communications skills.
