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Job Description
HR Responsibilities
- Organize and Maintain Personnel Records
- Update internal databases (e.g. record sick or maternity leave)
- Prepare HR documents, like employment contractsand new hire guides
- Revise company policies
- Liaise with external partners, like insurance vendors, and ensure legal compliance
- Create regular reports and presentations on HR metrics (e.g. turnover rates)
- Answer employees queries about HR-related issues
Recruitment:
- Maintain a database of budgeted positions current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
- Get directions from the Manager about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
- Completely responsible for recruiting all the company positions for all levels.
- Maintain the personal files of the positions mentioned above at district level and update them regularly.
On boarding and Induction:
- Responsible for planning and ensuring systematic induction for all new employees of the designations.
- Ensure that induction plan is signed off and filed in the personal file of all employees.
Attendance and Leave management:
- Track the attendance of all staff day wise in provided excel format as per organization requirement and communication.
- Track leave database, eligibility, availed and closing balances of leaves for the district in excel format.
- Provide this information on monthly basis to the Manager for payroll input.
Salary Processing / Payroll
- Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
- Ensure that salary slips are distributed to all staff of the region.
Employee data
- Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes
- Create a channel of communication with operations to ensure that this information is available with HR precisely.
- Maintain and update the organograms for the district along with the master data of employees.
Performance Management
- Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
- Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
- Ensure that contract renewals are done in a timely manner.
Employee Separation
- Ensure resignation letters are received for employees who intend to leave.
- Conduct exit interviews in specified formats and share with Manager HR & admin on a monthly basis.
- Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
- Data Management Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level General
- Be the central person for all HR and Admin related communication for the district.
- Visit and participate in the block level review meetings twice in a month.
- Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.
- Play the role of Employee champion by knowing and counseling their employees as and when required.
Admin Responsibilities
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and
Job Requirements
Requirements
- Proven work experience as an HR Administrator, HR Administrative Assistantor relevant role
- Minimum 3-5 years of experience
- Fluent in English & Arabic (Speaking, writing, Listening)
- Computer literacy (MS Office applications, in particular)
- Thorough knowledge of labor laws
- Excellent organizational skills, with an ability to prioritize important projects
- Strong phone, email and in-person communication skills
- BS in Human Resources or relevant field