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Job Description
Office Daily activities
- Answer telephones and give information to callers, take messages, and transfer calls to appropriate individuals
- Operate office equipment, such as fax machines, copiers phone and internet systems and arrange for repairs when equipment malfunctions.
- Greet visitors or callers and handle their inquiries and direct those to the appropriate persons according to their needs
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Arrange conference, meeting, and travel reservations and transportation for office personnel.
Office Supplies
- Gathering Stationary , cleaning tools or kitchen supplies requirement and follow up on stock and purchasing
- Maintaining Company Data Base
- Maintain the data base files and assure their back up on periodical schedule.
- Creating data base and gather data as per below:
- Suppliers data base (cooperating with procurement) – soft and hard documentation and filing
- Employees data base (cooperating with HR) - soft and hard documentation and filing
- Hotels and car rentals data base
- Official documents Data base (cooperating with legal and financial department) - soft and hard documentation and filing
- Clientele data base (cooperation with account manager)
- Helping in any department when needed
Job Requirements
- From 1 to 5 years experience in same field
- Excellent command of English
- Ready Flexible schedule
- Excellent communication skills
- V. Good command of Microsoft office tools
- Ready to join immediately
- Flexible to travel within Egypt
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