Front Desk Tasks:
Provide general support to visitors to ensure their seamless and positive experience and decide if they should be able to meet with executives.
Answer and direct phone calls, Maintain contact lists.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the corporate office.
Admin Tasks:
Organize and schedule appointments and meetings, by being responsible for the meeting rooms reservation system of GEPD corporate office.
Write and edit documents from letters to reports and preparing requested presentations.
Produce and distribute correspondence memos, letters, faxes, forms, and reports.
Carry out administrative duties such as filing, typing, copying, binding, scanning, as needed.
Organize and maintain the office Electronic and manual filing systems, with high confidentiality.
Responsible for dealing with the telecom company in terms of executing all related duties as activating, and delivering the SIM cards to newly hired employees, overseeing budgeting, reporting, revising, and proceeding in invoice payments.
Travel Arrangements Tasks:
Arrange travel trips by acting as a point of contact for the foreigners in terms of preparing and easily executing visits agendas.
Assists in making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.