Operations Specialist

TMentors - Cairo

41
Applicants for
1 open position
36
Seen
23
Shortlisted
9
Rejected
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
2,500 to 4,500 EGP per month, Training, Profit-Share, Premium Medical Insurance
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
About the Job

This position is ideal for a well-organized person who enjoys multi-tasking and working with both technology and people.

Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties.

Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Daily office administration duties:

  • Evaluate office production, revise procedures, or devise new forms to improve efficiency of work flow
  • Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services
  • Establish uniform correspondence procedures and style practices
  • Prepares reports, presentations, memorandums, proposals and correspondence
  • Schedules appointments and meetings for executives and upper level staff
  • Serves as the go-to for office inquiries and conflicts
  • Maintain adequate inventory of office supplies such as stationary, kitchen & cleaning supplies
  • Assists in the preparation of company budgets and expenses
  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
  • Devising and maintaining office systems
  • Booking rooms and conference facilities
  • Using content management systems to maintain and update websites, social media and internal systems
  • Managing and maintaining budgets, as well as invoicing
  • Liaising with other staff and with external contacts
  • Ordering and maintaining stationery and equipment
  • Sorting and distributing incoming post and organizing and sending outgoing post
  • Arranging travel and accommodation for staff or customers and other external contacts
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Photocopying and printing various documents, sometimes on behalf of other colleagues
  • Recruiting, training and supervising junior staff and delegating work as required
  • Manipulating statistical data
  • Arranging in-house and external events
  • Manage Petty cash
Job Requirements
  • Excellent oral and written communication skills
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask and meet changing deadlines
  • Must be self directed and able to complete projects with limited supervision
  • Maintains staff confidentiality
  • Working knowledge of email, scheduling, spreadsheets and presentation software
About this Company

A leading company in software development, based in (Cairo, Egypt), and with branches at (California, USA); Since 2010 we built different scales of projects from Mobile apps, Web Apps to Robotics.

Our clients span everything from large global corporates to... (More)

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