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Job Description
Job Summary:
- Purchasing Specialist is a supply chain and logistics professional specialized in performing intermediate professional work procuring a variety of services, supplies, materials and equipment.
Job Responsibilities:
- Ensure purchase orders have correct pricing, codes, appropriate delivery date and required signatures.
- Forward approved purchase orders (PO) to the accounts payable department, warehouse for receiving, and distribute copies to appropriate personnel.
- Establish and maintain vendor contact to assure prompt resolution of errors, receipt or payments, status of order, cost increases, and any other related matters.
- Accurately maintain and update purchase order files, purchasing logs, and vendor information.
- Encumbers PO within accounting system after PO is approved and order is placed.
- Assist staff with purchasing needs.
- Review and compare contracts as requested by the chief financial officer or designee. Identify and communicate any differences in a timely manner.
- Maintain all required purchasing department Excel and Word file documents and update as needed.
- Assist as backup for warehouse specialist as needed.
- Maintain computerized purchasing record keeping system.
Job Requirements
Requirements:
- MS/MA in business administration or similar relevant field is preferred.
- Graduated from language school is a must.
- Previous working experience as a Purchasing specialist from 2-4 years in system integration company is a must.
- A commercial mindset able to negotiate effectively.
- Keen eye for detail.
- Applicable knowledge of negotiating prices and terms and conditions.
- In-depth knowledge of market research, data analysis and purchasing best practices.
- Hands on experience with purchasing software.
- Excellent communication and interpersonal skills.
- Problem solver with a strong analytical mindset.
- Outstanding organizational and time management skills.
- Excellent customer service skills.