Job Details
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Job Description
- Manage the day to day operations of the office.
- Develop and maintain computer and manual filing systems.
- Maintain executive’s agenda and assist in planning appointments, meetings, check points etc.
- Attend meetings and take accurate minutes of meetings.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Conduct research and prepare presentations or reports as assigned.
- Organize travel arrangements for senior managers.
- Handle sensitive information in a confidential manner.
Job Requirements
- Associate degree required (B.A. in business admiration or equivalent)
- Knowledge of Microsoft Office Suite (Word, PowerPoint, and Excel) and other commonly used office packages
- Advanced computer skills (Quicken experience a plus)
- Excellent command of English Language
- Excellent written and verbal communication skills
- Familiarity with email scheduling tools
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Knowledge of office management responsibilities, systems and procedures
- Knowledge of clerical practices and procedures
- Strong organizational and planning skills
- The ability to manage your own workload and supervise the work of others concurrently
- Flexibility and adaptability to changing workloads
- Comfort with fast-paced environment
- Creative mind with an ability to suggest improvements
- Work under pressure
- Professional attitude and Good appearance
Experience:
3+ years proven experience as office management or administrative Assistant
