Executive Secretary

Delma Investment - Smouha, Alexandria

62
Applicants for
1 open position
51
Seen
12
Shortlisted
25
Rejected
Experience Needed:
More than 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Negotiable
Languages:
English
Vacancies:
1 open position
About the Job
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Attend meetings in order to record minutes.
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.
Job Roles: Administration
Job Requirements
  • English fluent in speaking and writting.
  • Proven experience as executive secretary or similar administrative role.
  • Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite.
  • In depth knowledge of office management and basic accounting procedures.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality
About this Company

Delma group was established in 1985 by Eng. Ehab Khedr and Eng. Alaa Khedr with the purpose to develop and manage real estate projects. It has a long-term track record in the real estate construction market establishing and developing many projects in Egypt. Delma group is now... (More)

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