Office Manager - Personal Assistant - Administrative Assistant - Executive Secretary

D Plus For Engineering & Contracting - New Cairo, Cairo

309
Applicants for
1 open position
109
Seen
14
Shortlisted
Experience Needed:
More than 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential, Yearly Bonuses
Education Level:
Bachelor's Degree at least
Languages:
Arabic, English
Vacancies:
1 open position
Gender:
Females Only
Travel Frequency:
Minimal travel
About the Job
  • Devising and maintaining office systems, including data management and filing.
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • Screening phone calls, enquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • Producing documents, briefing papers, reports and presentations.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • Coordinate the activities of the reception team
  • Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately attended
  • Responsible for directing inquiries accordingly
  • Ensure the safe keep of information and update it regularly
  • Ensure the efficient processing of incoming and outgoing mails
  • Responsible for arranging couriers
  • Ensure that the premises are kept tidy, ready and clean at all times.
  • Responsible for checking the state of stationery and equipment and if found to be malfunctioning, should be maintained
  • Ensure compliance with all company policies, procedures, and guidelines
  • Ensure records are kept properly so that they can be easily retrieved for review when needed by relevant personnel
  • Provide support, mostly administrative to other members of staff according to the directives of the manager
Job Requirements
  • Very Presentable with high communication skills and flexible working hours
  • Bachelor Degree in Business Administration or other related, with min of 5 years of experience
  • Effective use of English grammar, spelling, and vocabulary
  • Knowledge of standard procedures and practices in an office
  • Some knowledge of government operation or other complex and multi-function operations
  • Ability to communicate must be fairly strong,
  • Ability to understand people that come around,
  • Ability to flow well with visitors to the office, and also to maintain a cooperative relationship with other staff
  • Ability to learn on the job and apply to work. This learning should include information about personnel, organization, and service improvement
  • Ability to work effectively under continuing pressure and possible interruptions
  • Ability to understand and keep to instructions
  • Ability to use the computer fairly well
  • Having a chatty and cheery personality and a smiling face
  • Ability to be very organized
  • Please update your profile with personal photo
  • Females only are welcomed to apply for this post
About this Company

DPlus is an Architecture, Engineering & Main Contracting HUB providing assortment of services to its clientele mingling Elegancy & Execution Quality with Time & Cost Efficiency.

DPlus unifies the extensive experiences of its co-founders where every one holds a... (More)

See all Careers and Jobs at D Plus For Engineering & Contracting
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