Secretary

Confidential Company - Smart Village, Giza

50
Applicants for
2 open positions
2
Seen
Experience Needed:
More than 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Negotiable
Languages:
English
Vacancies:
2 open positions
About the Job
  • Responsible for daily operations of all secretarial work and Performs receptionist functions.
  • Assisting in setting filling system and maintain hard copy and electronic filing system.
  • Meet and greet clients and company’s guest.
  • Sending Congratulatory telegram and a letter of condolence to customers, as the case.
  • Answer all incoming calls and handle caller’s inquiries whenever possible and Re-direct calls as appropriate and take adequate messages when required and making conference telephone calls required of managers.
  • Responsible for hotels and tickets reservation, booking and follow-up or cancellation and make contracts with hotels and Setup accommodation and entertainment arrangements for company visitors.
  • Assist the Operations Department by receiving all Egypt Post phone calls and redirect them to the responsible operation team member.
  • Maintain and archive confidential documents includes EP letters, Suppliers and POs.
  • Handle relations with courier services providers like FedEx, Aramex and DHL.
  • Preparing meetings and take appointments for the department managers.
  • Manage the external communications and distribute incoming correspondence, including faxes and letters for all the other departments.
  • Manage the relation with mobile operators as the authorized representatives of the company.
Job Roles: Administration
Job Requirements
  • Computer skills.
  • Fluency English Language.
  • Business and formal writing.
  • Calls diversity.
  • Printing machines.
  • Technical Skills such as (Office Equipment and Coordinating Video and Audio Conference Calls).
  • Event Planning.
  • Research Skills.
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