Office Manager - Executive Assistant To The CEO

APEX - 6th Of October, Giza

Applicants for
1 open position
Experience Needed:
3 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
3,000 to 5,000 EGP per month
Arabic, English
1 open position
About the Job
  • APEX is currently seeking an Office Manager / Executive Assistant to the CEO.
  • The Executive Assistant is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the entire organization in addition to administrative
  • Support activities and assistance to the CEO to facilitate the efficient operation of the organization.
  • Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
  • Coordinate CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of CEO .
  • Secure appropriate signatures and track documents through the approval process on behalf of CEO.
  • Serve as a liaison with internal staff at all levels.
  • Provide assistant and support on various projects such as new employee on-boarding, APEX Board calendar planning and staff communication.
  • Support other Senior Management staff on other projects as needed.
  • Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
  • Provide administrative support to CEO in order to increase his availability for executive level responsibilities.
Job Roles: Administration
Job Requirements

Essential Skills and Background:

  • Bachelors degree required.
  • 3-5 years of office administration experience.
  • Computer literacy and proficiency in Microsoft Office and Adobe.
  • Attention to detail is a must as well as strong organizational skills.
  • S/he must be committed to establishing and maintaining effective organizational systems within an office environment.
  • Event planning experience highly desired.
  • Experience with international travel arrangements and logistics management is a strong plus.
  • High level of professionalism and a strong ability to relate to people of all business levels.
  • Understanding of project management and the skills needed to forecast and plan ahead.
  • Effective interpersonal communication style particularly with Board members, executives and senior level staff.
  • Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
  • Strong problem solving skills.
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