Project Coordinator

The Communications and Project Coordinator will play a crucial role in facilitating effective communication and collaboration between Function 1 (Creation Team) and Function 2 (Project Management). The primary responsibilities include:

• Communication Facilitation:
  • Coordinate and streamline communication channels between the Creation Team (graphics design, content creation, and motion creation) and the Project Management team.
  • Ensure timely and transparent information flow to enhance collaboration and productivity.
• Meeting Management:
  • Schedule and organize regular meetings between Function 1 and Function 2 to foster cross-functional understanding and synergy.
  • Prepare meeting agendas and distribute relevant materials to participants in advance.
  • Efficiently manage meeting logistics, ensuring that meetings start and end on time.
• Minutes of Meetings (MOM) Management:
  • Document accurate and comprehensive Minutes of Meetings for all discussions, decisions, and action items during inter-departmental meetings.
  • Distribute MOM promptly to all relevant stakeholders and follow up on action items to ensure timely completion.
• Collaboration Support:
  • Act as a liaison between the Creation Team and Project Management, addressing queries, clarifying objectives, and facilitating a smooth workflow.
  • Assist in resolving any conflicts or challenges that may arise between the two functions.
• Cross-Functional Coordination:
  • Work closely with team leads from both functions to understand project requirements, timelines, and deliverables.
  • Foster a collaborative and positive working environment to enhance overall team efficiency.