Administrative Assistant

General Job Descriptions

• Handles media monitoring, scanning, development of hard copies, and monthly client reports.
• Handles office expenses and manages office finances including petty cash, and taxes with the auditing office.
• Updates accounts and suppliers statements regularly
• Liaise with Blue Ocean PR’s monitoring agency to ensure timely submission of information and requirements.
• Provides administrative support to the Managing Director as specified.
• Prioritizes own work based on established deadlines
• Creates and maintains an effective filing system pertinent to different client’s activities.
• Oversees office supplies and logistics to ensure proper office operation
• Manages relationships and communications with different suppliers
• Uses judgment in dealing with sensitive issues
• Provides on the ground event management support
• Maintains databases for the media, accounts and suppliers
• Maintains other databases as directed
• Exercises tact in dealing with callers and visitors
• Responds to requests for information about projects, priorities, objectives, etc.
• Prepares office correspondence, as directed
• Creates letters, reports, various documents, meeting minutes, etc.
• Frequently performs administrative work associated with office function.
• Stays informed as regards to development of issues concerning company policies, procedures and guidelines.
• Takes care of staff time sheets and attendance records
• Handles staffing and interviews.